01Intake
Bring technical drawings, supplier emails and quote requests into one structured queue.
MUNICH · INDUSTRIAL AI AUTOMATION
From RFQ to approved order.
Without manual handoffs.
NexWerk connects technical documents, ERP and CRM data, validation rules and human approvals into one controlled industrial workflow.
- 01Intake
- 02Extract
- 03Validate
- 04Approve
- 05Execute
One controlled operating flow
Five steps from request to execution
Each stage is connected, traceable and designed around the systems your team already uses.
02Extract
Read incoming documents, validate required fields and create a traceable record.
03Validate
Check inventory, customer context and margin rules against ERP and CRM data.
04Approve
Route high-value decisions and exceptions to the right person with full context.
05Execute
Dispatch the quote, update connected systems and retain a complete audit trail.
Based in Munich, Germany (EU Data Compliant)
Private API & Local Model Architectures
Human-in-the-Loop Review Controls
Core Pathways
Targeted Solutions for Operational Scale
We focus exclusively on measurable business outcomes, replacing repetitive manual tasks with structured AI systems.
Autonomous AI Agents
Custom agents that parse incoming documents, route leads, monitor operational data, and sync with your internal ERP/CRM tools.
Learn about AI Agents →Business Automation
Multi-step workflow pipelines built on n8n, Make, and cloud infrastructure to eliminate admin overhead in operations, RFQs, and reporting.
Explore Automation →SEO, AEO & GEO
Optimization for search engines and AI generative engines (ChatGPT, Perplexity, Claude) to ensure your business is cited and discovered.
See Search Systems →System Architecture
How NexWerk AI Workflows Function
Every automation incorporates deterministic rules, model reasoning, and human checkpoints for complete safety.
Unified Ingestion Engine
Inbound customer requests, PDF bid specifications, ERP webhooks, and email inquiries automatically enter our secure staging queue.
// Trigger Event: Inbound RFQ Email
{
"source": "email_inbound",
"sender": "procurement@client.de",
"attachment": "RFQ_Spec_2026.pdf",
"status": "queued"
}
{
"source": "email_inbound",
"sender": "procurement@client.de",
"attachment": "RFQ_Spec_2026.pdf",
"status": "queued"
}
Model Reasoning & Structuring
Our specialized agent parses technical PDF specifications, extracts line item volumes, and matches part numbers against internal database catalogs.
// Agent Processing Output
{
"intent": "rfq_quote_request",
"part_ids": ["M12_BOLT_STAINLESS", "GEAR_BOX_A4"],
"quantity": 5000,
"confidence_score": 0.98
}
{
"intent": "rfq_quote_request",
"part_ids": ["M12_BOLT_STAINLESS", "GEAR_BOX_A4"],
"quantity": 5000,
"confidence_score": 0.98
}
Human-in-the-Loop Safeguard
High-value quotes or ambiguous data trigger a structured approval card to your team's Slack or Teams channel before any action executes.
// Slack Approval Webhook Sent
🔔 High Value Quote ($45,000) Requires Review
[ Approve Quote & Send ] [ Edit Items ]
🔔 High Value Quote ($45,000) Requires Review
[ Approve Quote & Send ] [ Edit Items ]
Automated System Sync
Upon confirmation, the agent updates HubSpot CRM, logs the ERP transaction, generates a formal PDF quote, and alerts sales managers.
// Execution Complete
✓ CRM Deal Record Created (#8492)
✓ ERP Stock Reserved
✓ Response Email Sent in 4min 12s
✓ CRM Deal Record Created (#8492)
✓ ERP Stock Reserved
✓ Response Email Sent in 4min 12s
Industry Expertise
Built for High-Execution Sectors
SMEs & Consultancies
Automate client onboarding, meeting briefing notes, proposal drafting, and project status tracking across your team.
Industrial & Manufacturing
Streamline RFQ processing, supplier communications, parts catalog lookups, and shift handoff logs.
Explore Industrial AI →Export & Trade Operations
Multilingual buyer communication bots, document extraction for shipping/customs, and automated inquiry routing.
Act 04 · System Integration
Enterprise Ecosystem Connections
NexWerk agents operate natively within your existing ERPs, CRMs, databases, and communication channels via secure API webhooks.
CONNECTED · 24ms
SAP / ERP System
Automated stock reservation, part lookup, and invoice creation.
CONNECTED · 18ms
HubSpot / Salesforce CRM
Instant lead enrichment, deal stage updates, and proposal logging.
SAFEGUARD ACTIVE
Slack / Teams Webhook
Signal Amber 1-click human approvals and escalation notifications.
CONNECTED · 32ms
Private Vector Database
Private EU-hosted RAG embeddings for CAD and spec retrieval.
LIVE EXECUTION LOG TERMINAL
[14:02:18] [INGEST] PDF Ingestion Triggered: Spec_Precision_Assembly_2026.pdf
[14:02:19] [PARSE] OCR Extracted 1,700 parts · Confidence 0.994
[14:02:20] [SAFEGUARD] Quote value $58,400 > $50,000 threshold → Slack Approval Card Sent
[14:02:22] [APPROVED] Human Approval Confirmed by Operations Director
[14:02:23] [EXECUTE] SAP Order #SAP-9402 Created · HubSpot Deal #8492 Updated
Act 05 · Measured Outcomes
Operational KPIs We Design For
Each engagement begins with a measurable baseline and an agreed target for cycle time, data quality or workload reduction.
< 15 mins
Target Response Window
A practical target for structured technical inquiries while retaining human review for exceptions.
100%
Validated ERP Mapping
Every proposed inventory or customer record change passes defined validation rules before execution.
12 hrs/wk
Illustrative Capacity Goal
A representative weekly target established after measuring repetitive intake, lookup and copy-paste work.
Proof of Work
Representative Operating Workflows
Industrial B2B
RFQ Processing Automation
Input: Technical procurement emails, attachments and customer requirements.
Designed outcome: A validated quote draft with exceptions routed to a human reviewer.
View Details →Professional Services
Client Brief Extraction Agent
Input: Unstructured client briefs arriving across email, forms and shared folders.
Designed outcome: Structured work items with source references and reviewable field extraction.
View Details →Export Trade
AEO/GEO Brand Search Presence
Input: Product knowledge distributed across catalogues, webpages and internal documents.
Designed outcome: A structured, crawlable knowledge layer built for search and answer engines.
View Details →Methodology
The 5-Phase Implementation Model
01
Discover
Deep-dive audit of your current tech stack, operational bottlenecks, and ROI potential.
02
Prototype
Rapid 1-week sandbox build of the core agent or pipeline to prove feasibility.
03
Integrate
Deployment into production with your existing CRM, database, Slack, or email tools.
04
Measure
Quantify time saved, error reduction, and operational velocity over 30 days.
05
Improve
Continuous model tuning, prompt optimization, and expanded agent capabilities.
Security & Compliance
Built with Enterprise Safeguards
Your operational data remains private, controlled, and protected at all times.
Zero Public Model Training
We use private API endpoints with zero data retention policies. Your proprietary business data is never used to train public AI models.
EU GDPR & Privacy First
All data processors and infrastructure hosted in EU data centers (Munich/Frankfurt) meeting strict European data protection standards.
Scoped Granular Access
API keys and credentials stored encrypted; agents operate only on designated channels and folders with strict rate limiting.
Frequently Asked Questions
Answers to Common Implementation Questions
We work primarily with small-to-medium enterprises (SMEs), industrial operations, consultancies, and B2B trade companies in Europe and North America looking to automate manual back-office tasks.
Initial working prototypes are delivered in 1 to 2 weeks. Full production integration, testing, and team onboarding typically take 3 to 4 weeks depending on workflow complexity.
No. We build integrations directly into the tools your team already uses (Google Workspace, Slack, Notion, Hubspot, or custom webhooks) and provide ongoing maintenance support.
Yes. We map the systems you already use, connect available APIs and databases, and place controlled review steps around older tools that cannot be automated directly.
Ready to Automate Your Business Operations?
Book a 30-minute discovery call to evaluate your workflows and map out immediate automation quick wins.